SofStack delivers AI pilot projects that put a working AI solution in front of real users, connected to real systems, and measure whether it delivers the expected business value.
A proof of concept shows that AI can work. A pilot shows whether people will use it and whether it moves the numbers that matter. It is the step that turns technical promise into a funded rollout.
When You Need an AI Pilot
The POC worked and you need evidence from real usage
Adoption is uncertain: you need to see whether teams change how they work
ROI must be proven before an enterprise-wide budget is approved
Integration risks need to be tested with live systems
Operations and support processes need to be designed before scale
What a SofStack AI Pilot Includes
A usable application with a proper interface for pilot users
Integrations with the core systems the workflow depends on
Single sign-on and role-based access for the pilot group
Usage and outcome tracking built into the product
Feedback capture directly inside the tool
Support for pilot users throughout the pilot period
The 6–8 Week Pilot Plan
Phase | Duration | Focus |
Set-up | Weeks 1–2 | Pilot scope, user group, baseline metrics and integrations |
Build | Weeks 2–4 | Pilot-ready application, access control and tracking |
Live pilot | Weeks 4–7 | Real users, weekly reviews and improvements |
Evaluation | Week 8 | Results report, ROI analysis and rollout plan |
How Pilot Success Is Measured
Metric | Example |
Adoption | Share of pilot users active each week |
Productivity | Time per task before and during the pilot |
Quality | Error rate or accuracy compared with the manual process |
Satisfaction | User ratings and qualitative feedback |
Cost | AI running cost per task at pilot volume, projected to full scale |
Choosing the Right Pilot Group
One team, site or region with a clear owner
Enough volume to produce meaningful results in a few weeks
A baseline of current performance to compare against
Users willing to give feedback and try new ways of working
What You Get at the End
A results report against the agreed metrics
An ROI projection for full rollout
A prioritised improvement list from user feedback
A rollout plan with scope, cost and timeline for the MVP or scale phase
AI Pilot Pricing
Engagement | Starting price | Timeline |
AI Pilot | From $10,000 | 6–8 weeks |
Pilot after a SofStack POC | Quoted from POC findings | 6–8 weeks |
Enterprise rollout (MVP) | From $15,000 | 8–12 weeks |
Pricing depends on integrations, number of pilot users and support requirements.
Frequently Asked Questions
What is the difference between an AI POC and an AI pilot?
A POC tests whether the AI can work on your data. A pilot tests whether real users adopt it and whether it improves business results in daily work.
How many users should a pilot have?
Enough to produce reliable results, usually one team or site. We help you choose the group during set-up.
Can we run a pilot without a POC first?
Yes, when feasibility is already clear. Otherwise we recommend a short POC or discovery first.
Does the pilot code carry into the final product?
Yes. We build pilots on production-grade foundations so they can be extended into the MVP.
How much does an AI pilot cost?
SofStack AI pilots start from $10,000 and take 6 to 8 weeks.
Plan Your AI Pilot
Tell us about the AI solution you want to test with real users. We will propose a pilot scope, user group and success metrics.